Interview scheduling without the back-and-forth
Free up your recruiting coordinators. Collect availability from a panel and a candidate in one link, see the overlap ranked by best fit, and book the slot — no sign-up required for anyone.
Interview coordination is the most common reason recruiting teams reach for a scheduling tool. You've got three to five interviewers with packed calendars, a candidate juggling work and a job search, and a recruiter trying not to lose the offer to a faster company. Email threads die. Calendly only works for one direction. Calendar-pull tools require everyone to be in the same calendar system.
MeetSync is the simplest piece of that puzzle: a free, link-based poll that lets each interviewer and the candidate mark when they're free, then ranks the best windows automatically. No one creates an account. The candidate doesn't have to install anything. The recruiter sees the answer and books the slot.
It won't replace your full ATS scheduling stack, and it doesn't pull from calendars. What it does well is the part where you still email five people asking 'when works?' — which is most of the loop, most of the time.
Why this matters
Speed wins offers
Most candidate drop-off happens between final interview and offer. Every day spent finding a slot is a day a competitor catches up. A working overlap in 24 hours instead of 4 days closes more candidates.
Coordinators are expensive
Manual interview scheduling is one of the most time-consuming parts of recruiting ops. A poll link replaces three to four rounds of email back-and-forth.
Candidates feel the friction
If responding to a recruiter requires creating an account, half of candidates groan. A no-sign-up link sets a tone that the company respects their time.
How to do it with MeetSync
- 1
Create a meeting with the interview window
Pick the next 1–2 weeks of dates and the time blocks the role typically interviews in (e.g., 9 AM–5 PM in your hiring timezone). Choose 30- or 60-minute slot granularity.
- 2
Send the link to interviewers and the candidate
Drop the link into your hiring channel for the panel and email it to the candidate. Nobody signs up. Each person clicks the times they can do.
- 3
Watch the ranked overlap fill in
MeetSync lists the best slots first — the times that work for the most people, with 'great option' and 'perfect match' labels — so you don't have to manually compare grids.
- 4
Pick a slot and send calendar invites
Once you have a confirmed window, send the formal calendar invite from your ATS or calendar app. MeetSync's job ends at picking the slot.
Tips that actually help
Default to the candidate's timezone so they don't have to do conversion math. Interviewers can switch their own display timezone on the response page.
Phone screens fit 30-minute slots cleanly. Full loops are easier to schedule when the grid matches the actual session length.
Five days of full availability is overkill and creates decision fatigue. Two to three days of constrained windows usually finds an overlap faster.
When loops slip and you need to reschedule, the saved poll lets you reopen rather than start over.
Frequently asked questions
Is MeetSync free for recruiting use?
Yes. There are no usage limits, paid tiers, or per-meeting fees. Use it for one role or every role you're hiring.
Do candidates have to create an account?
No. Candidates click the link, type their name, mark their times, and submit. That's it. The same goes for interviewers.
Can it pull each interviewer's calendar to show their busy times?
No. MeetSync is a polling tool, not a calendar integration. If you need automated calendar pulling, dedicated ATS-integrated tools like Greenhouse Scheduling or GoodTime are a better fit. MeetSync replaces the manual 'when works?' email step.
How is this different from Calendly?
Calendly is one-to-one — a candidate picks from your live availability. MeetSync is many-to-many — every interviewer and the candidate marks availability and you pick the overlap. Different jobs.
Can I keep candidate responses private from other respondents?
Responses are visible on the results page to anyone with the creator link or access code. Don't share those with candidates — share the participant link with them instead.
Does it handle international candidates?
Yes. Both organizers and respondents can switch the displayed timezone on the response and results pages, so a candidate in Berlin doesn't see Pacific Time blocks.
Interview coordination is rarely the interesting part of hiring, but it's the part that decides whether a candidate accepts your offer or someone else's. MeetSync is the simplest way to compress 'find a slot' from days to a single working session.